Thanks for visiting the Cinesite website. At Cinesite, we are committed to protecting your privacy online. We comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This privacy policy explains areas of the cinesite.com website (“Website” or “Service”) that may affect your personally identifiable information (“Personal Information”), describes how the Personal Information you may provide on the Website and any of its related products and services (collectively, “Services”) is collected, used, stored and protected, and how your rights under the GDPR, DPA & PECR are adhered to. This policy is a legally binding agreement between you (“user”, “you” or “your”) and Cinesite (“we”, “us” or “our”). By accessing and using the Website and Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this policy. This policy does not apply to the practices of companies that we do not own or control, or to individuals that we do not employ or manage.

Additionally, this policy will explain the use of cookies or software, and the download of any documents, files or software made available to you (if any) on this Website. Further explanations may be provided for specific pages or features of this Website in order to help you understand how we and this Website interact with you and your computer/device in order to serve it to you. Our contact information is provided at the end of this policy if you have any questions.

The DPA & GDPR May 2018

We and this Website complies to the DPA (Data Protection Act 2018) and already complies to the UK GDPR (United Kingdom General Data Protection Regulation) which came into effect from January 2021 following the transition from the European Union. We may update this policy as required.

Collection of information

Our top priority is customer data security and, as such, we exercise the no logs policy. We may process only minimal user data, only as much as it is absolutely necessary to maintain the Website and Services. Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding the usage and traffic of the Website and Services. This statistical information is not otherwise aggregated in such a way that would identify any particular user of the system.

Use and processing of collected information

In order to make the Website and Services available to you, or to meet a legal obligation, we may need to collect and use certain Personal Information. If you do not provide the information that we request, we may not be able to provide you with the requested products or services. Any of the information we collect from you may be used for the following purposes:

• Improve products and services
• Send marketing and promotional communications
• Respond to inquiries and offer support
• Improve user experience
• Run and operate the Website and Services
• Security of our IT systems, Website and applications

Processing your Personal Information depends on how you interact with the Website and Services, where you are located in the world and if one of the following applies: 

1. you have given your consent for one or more specific purposes; this, however, does not apply, whenever the processing of Personal Information is subject to California Consumer Privacy Act or European data protection law;
2. provision of information is necessary for the performance of an agreement with you and/or for any pre-contractual obligations thereof; 
3. processing is necessary for compliance with a legal obligation to which you are subject; 
4. processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in us; 
5. processing is necessary for the purposes of the legitimate interests pursued by us or by a third party.

Note that under some legislations we may be allowed to process information until you object to such processing (by opting out), without having to rely on consent or any other of the following legal bases below. In any case, we will be happy to clarify the specific legal basis that applies to the processing, and in particular, whether the provision of Personal Information is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Disclosure of information

Depending on the requested Services or as necessary to complete any transaction or provide any service you have requested, we may share your information with your consent with our trusted third parties that work with us, any other affiliates and subsidiaries we rely upon to assist in the operation of the Website and Services available to you. We do not share Personal Information with unaffiliated third parties. These service providers are not authorized to use or disclose your information except as necessary to perform services on our behalf or comply with legal requirements. We may share your Personal Information for these purposes only with third parties whose privacy policies are consistent with ours or who agree to abide by our policies with respect to Personal Information. These third parties are given Personal Information they need only in order to perform their designated functions, and we do not authorize them to use or disclose Personal Information for their own marketing or other purposes.

We will disclose any Personal Information we collect, use or receive if required or permitted by law, such as to comply with a subpoena, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

In the event we go through a business transition, such as a merger or acquisition by another company, or sale of all or a portion of its assets, your user account, and Personal Information will likely be among the assets transferred.

Retention of information

We will retain and use your Personal Information for the period necessary to comply with our legal obligations, resolve disputes, and enforce our agreements unless a longer retention period is required or permitted by law. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the expiration of the retention period.

Transfer of information

Depending on your location, data transfers may involve transferring and storing your information in a country other than your own. You are entitled to learn about the legal basis of information transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by us to safeguard your information. If any such transfer takes place, you can find out more by checking the relevant sections of this policy or inquire with us using the information provided in the Contact Us section.

California privacy rights

In addition to the rights as explained in this policy, California residents who provide Personal Information (as defined in the statute) to obtain products or services for personal, family, or household use are entitled to request and obtain from us, once a calendar year, information about the Personal Information we shared, if any, with other businesses for marketing uses. If applicable, this information would include the categories of Personal Information and the names and addresses of those businesses with which we shared such personal information for the immediately prior calendar year (e.g., requests made in the current year will receive information about the prior year). To obtain this information please contact us.

Use of Cookies

This Website uses cookies to better the users’ experience. As required by legislation, where applicable this Website uses a cookie control system, allowing the user to give explicit permission or to deny the use of/saving of cookies on their computer/device.

What are cookies? Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions with and usage of the website. This allows the website, through its server, to provide the users with a tailored experience.

Users are advised that if they wish to deny the use and saving of cookies from this Website on to their computer’s hard drive they should take necessary steps within their web browsers security settings to block all cookies from this Website or use the cookie control system, if available upon their first visit.

Website Visitor Tracking

This Website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the Website, but will not store, save or collect Personal Information.

Downloads & Media Files

Any downloadable documents, files or media made available on this Website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available, users are advised to verify their authenticity using third party anti-virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.

E-mail Mailing List & Marketing Messages

We may operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber Personal Information is collected, processed, managed and stored in accordance with the regulations named in this policy. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all Mailchimp lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.

Email marketing messages may contain tracking beacons/tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

We do not use an EMS (email marketing service) at this time, if we do at any point then this information will be added to this policy.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of text/banner/image links to other websites.

Shortened URL’s: URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Script Submissions & Unsolicited Materials

We do not accept, read, consider or review, any Unsolicited Materials – literary, dramatic, musical or artistic works of any kind including but not limited to ideas, concepts, stories, characters, screenplays, teleplays, synopses, treatments, artwork, drawings, designs, musical compositions, software programs, video or audio reels, or any similar works.

Any Unsolicited Materials received by Cinesite are deemed non-confidential and Cinesite assumes no liability, obligation or responsibility of any nature whatsoever in respect of them.  We ask that you not send us any Unsolicited Materials. The purpose of this policy is to avoid potential misunderstandings or disputes where Cinesite’s existing audio-visual projects or other proprietary works might bear similarities to materials submitted to Cinesite.

If you would like to pitch an idea, you should contact Cinesite’s IP production partner Aniventure, at https://www.aniventure.com/inquiries/

Social Media Policy & Usage

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms, users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our Website features social media sharing buttons, which allow web content to be shared directly from web pages to social media platforms. You use social media sharing buttons at your sole discretion and agree that this may result in content being posted to your social news feed or social page. To learn more information about some social media privacy and usage policies, please consult the Resources section below.

Information security

We secure the information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorized access, use, modification, and disclosure of Personal Information in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. Therefore, while we strive to protect your Personal Information, you acknowledge that

1. there are security and privacy limitations of the Internet which are beyond our control;
2. the security, integrity, and privacy of any and all information and data exchanged between you and the Website and Services cannot be guaranteed; and
3. any such information and data may be viewed or tampered with in transit by a third party, despite best efforts.

Data breach

In the event that we become aware that the security of the Website and Services has been compromised or user Personal Information has been disclosed to unrelated third parties as a result of external activity, including, but not limited to, security attacks or fraud, we reserve the right to take reasonably appropriate measures, including, but not limited to, investigation and reporting, as well as notification to and cooperation with law enforcement authorities. In the event of a data breach, we will make reasonable efforts to notify affected individuals if we believe that there is a reasonable risk of harm to the user as a result of the breach or if notice is otherwise required by law.

Changes and amendments

We reserve the right to modify this policy or its terms relating to the Website and Services from time to time in our discretion. When we do, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways in our discretion, such as through contact information you have provided. Any updated version of this policy will be effective immediately upon the posting of the revised policy unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised policy (or such other act specified at that time) will constitute your consent to those changes. However, we will not, without your consent, use your Personal Information in a manner materially different than what was stated at the time your Personal Information was collected.

Communication

Users contacting us through this Website do so at their own discretion and provide any such Personal Information requested at their own risk. Your Personal Information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your contact information to send you products/services information through a mailing list system. This is done in accordance with the regulations named at the head of this policy.

Acceptance of this policy

You acknowledge that you have read this policy and agree to all its terms and conditions. By accessing and using the Website and Services you agree to be bound by this policy. If you do not agree to abide by the terms of this policy, you are not authorized to access or use the Website and Services.

Contacting us

If you would like to contact us to understand more about this policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, you may send an email to info_protection@cinesite.com.

 

This policy was updated on December 15th 2023.

Resources & Further Information

Overview of the GDPR – General Data Protection Regulation
Data Protection Act 1998
Privacy and Electronic Communications Regulations 2003
The Guide to the PECR 2003
Twitter Privacy Policy
Facebook Privacy Policy
Google Privacy Policy
Linkedin Privacy Policy
Mailchimp Privacy Policy

Cinesite VFX Ltd.
Registered Office: 10 Little Portland Street, London, W1W 7JG.
Company registration # 08492749
ICO registration # ZA376739

Cinesite Inc.
Registered Office: 250 St Antoine West, Montreal QC, H2Y 0A3
Company registration # 1066714-5

Cinesite Vancouver Inc.
Registered Office: 708 Powell Street, Vancouver BC V6A 1H6
Company registration # 1206979